The IN-HUB Art Exhibition

Terms & Conditions for Artists

Version Sep 2022

1. The artist should provide the digital art works make sure it is an original creation and have the copyright.

2. The artists are allow to attend event both online or offline.

3. The organiser should provide art exhibition space (window display), digital screen, poster design, promotions and management.

4. This is a non-refundable fee.

5. The organiser are responsible for display, setup, takedown.

   The organiser has the right to decide to order of presentation.

6. No pin and stick or otherwise attach anything to walls pillars or ceilings of the space.

   No rubbish allows to leave at the exhibition space.

7. The artists are responsible for submit your information for exhibition and promotion. Failing to submit before the deadline would result in your work may not being featured in the event.

8. If the artists are not able to attend the exhibition, you must notice the organiser 72 hours in advance and get the written permissions.

9. Any problem for copyright of the art’s works due to the artists will not related to the organiser in any way.

Safety

1. The access area is the ground floor and no access to the basement.

2. Any items not meeting with the approval of the Organiser (whose decision shall be final) will be removed from the Exhibition by the Exhibitor at the request of the Organiser or by the Organiser. If the Exhibitor shall fail to comply with any such request, the Exhibitor shall pay to the Organiser on demand all costs incurred in connection with the removal, storage and return to the Exhibitor of any items so removed.

3. The Organiser reserves the right to restrict the display, demonstration or the running of mechanical or other equipment which the Organiser may in its opinion consider to be a nuisance to other Exhibitors, including such equipment as lights, loudspeakers, microphones, amplifiers, musical instruments etc.

4. All exhibits and display material must be removed from the Exhibition by the Exhibitor immediately the Exhibition officially closes. If the Organiser has to remove an exhibit as a result of an Exhibitor not having complied with this Regulation, the Exhibitor shall pay to the Organiser on demand all costs incurred in connection with such removal and subsequent storage and return to the Exhibitor of any items so removed.

5. No exhibits may be removed before the termination of the Exhibition.

6. Exhibitors shall ensure that no apparatus presents a fire or safety hazard.

7. In accordance with the usual fire and safety regulations, all packing crates and packing materials must be removed from the Exhibition areas prior to the opening of the Exhibition. It is the responsibility of the Exhibitor to see that this is done.

8. The pitch allocation is at the discretion of the Organiser.

9. No smoking or electronic cigarettes are permitted at the Exhibition Venue.

10. The Exhibitor shall not cause or permit any damage to the Exhibition buildings, Exhibition Venue or any part thereof or to any of the fixtures and fittings therein which are not the property of the Exhibitor and shall not alter or interfere with the structure of the Exhibition buildings or Exhibition Venue.

11. The Exhibitor is responsible for the general health and safety associated with its stand and demonstration.

12. The Exhibitor shall do nothing to jeopardise the current insurance policies or the licenses of the Landlord or the Organiser, and the Exhibitor shall in all cases comply with any requirements of the Authorities. Exhibitors who do or omit to do anything which renders the Organiser’s or the Landlord’s current insurance policy liable for premium loading are responsible for the extra premium payable. An Exhibitor in breach of any of the provisions of this Regulation shall indemnify the Organiser and Landlord in respect thereof.

13. Fireproofing: All display materials must be fire-resisting or treated to be fire-resisting to the current and relevant British Standard and must be installed in compliance with the regulations relevant to the Exhibition Venue and Authorities, and to the Organiser’s satisfaction.

14. Dangerous Substances and Naked Lights: Explosive, radioactive, highly inflammable or other dangerous substances may not be exhibited or brought into the Exhibition, nor may naked lights or lamps be used during the period of the Exhibition or the periods of fitting up and dismantling, without the prior written consent of the Authorities. Under the Control of Substances Hazardous to Health Regulations 2002 (COSHH) exhibition stands are considered to be a workplace. Where practicable COSHH regulated products should not be used. When COSHH regulated substances are used, the Exhibitor should ensure that a COSHH assessment has been carried out prior to its attendance at the Exhibition and that the substances are correctly handled, stored, and used to avoid the risk of accident or injury to Exhibitors, demonstrators, visitors or any other person on the premises, and must produce such assessment to the Organiser on demand.

15. Laser equipment may not be used or exhibited without the prior written consent of the Organiser. This consent is subject to the approval of the Authorities and the Organiser reserves the right to pass on to the Exhibitor any inspection fees charged in connection with this.